How to Apply

Congratulations on your co-op or internship offer! After you have accepted the position, you need to complete the Experiential Learning Application in CyHire and register for the appropriate ‘R’ credit course (zero credit, pass/fail). For undergrad students, this will be 396 for a summer internship or 398 for a semester-long co-op. For graduate students, you need to work with your major department and professor to register your experience.

Complete the Following to Apply:

Completing the Application

  1. Log into CyHire and in the left-hand navigation bar click ‘Experiential Learning’ then ‘Application’.
  2. Click the ‘Add New Application’
  3. In the ‘Experiential Learning Type’ field select ‘College of Engineering’ and wait for the form to refresh.
  4. Complete the rest of the form then click the ‘Submit Application
    1.  Be sure to have your offer letter & description ready to upload.

 

Step 1a International students only: visit with ISSO International Students Only: Visit with ISSO to arrange CPT for your work experience. https://www.isso.iastate.edu/

 

Step 2 Register for the course and review the syllabus

After your application has been reviewed and approved by ECS and your academic advisor, you will receive an email containing instructions on how to add the course to your schedule in AccessPlus. If you haven’t added the course to your schedule by the deadline, it will be added for you.

Download and review the syllabus: Course Syllabus

 

Step 3 Add emails to address book Add ecs@iastate.edu and noreply@qemailserver.com to your email address book and watch for the assignment emails from these addresses. You can also look for emails with the subject Experiential Education or Internship/co-op in them. Please check your junk mail if you’re not receiving any emails.

Once you register your co-op or summer internship class, the following will apply:

  • You will be considered a full-time student.
  • You will not be charged tuition and/or other fees (international students will continue to pay health insurance fees) (If you are working in the Ames area and want to use the recreation facilities, you will have to pay for that).
  • You will receive emails about assignments from ecs@iastate.edu and noreply@qemailserver.com. The course is a Satisfactory/Fail course that is graded on the completion of three easy-to-complete but very important assignments that are intended to ensure that you have a good learning experience. More information can be found on the course syllabus.
  • After completing the co-op or internship, an ‘R’ credit (zero credit) course will appear on your transcript.

Other items to take care of:

  • If you have college of engineering scholarships contact Student Services Office at engineeringscholarships@iastate.edu  or they are located in 1300 Marston Hall
    • Scholarships will never be taken away, just put on hold until you return to campus
  • If you have financial aid or other university scholarships contact the Financial Aid Office at scholarships@iastate.edu or they are located at 0210 Beardshear Hall, 515-294-2223
    • You might not receive financial aid since you aren’t paying tuition for the intern/co-op course but please check with Financial Aid to be certain
  • If you need to change your university housing, contact the Department of Residence at 2419 Friley Hall, 515-294-2900, or housing@iastate.edu

         Registration Deadlines

Semester Application Form Due Date Work Start By Date
Spring
January 31 February 6
Spring/Summer
January 31 February 6
Summer
May 31 June 5
Summer/Fall
May 31 June 5
Fall
August 31
September 4