The Constitution of Engineering Student Council

The following link is the revised constitution proposed for ESC.

ESC Constitution for approval


Engineering Student Council of Iowa State University Constitution
Revised 11/02/17

Article I. Name
The name of this organization shall be the Engineering Student Council at Iowa State University,
hereafter referred to as the Engineering Student Council or ESC.

Article II. Purpose
Engineering Student Council’s mission is to promote and support engineering student
This mission is achieved by doing the following:
1. Serving as liaison between students and College administration, and by recognizing
achievement within the College.
2. Hosting events for the College of Engineering that help student organizations interact with
each other. Additionally, providing opportunities for outreach events to the community.
3. Working closely with the Student Government Senators from our college to help them best
represent our College of Engineering and student concerns.
4. Sponsoring Freshman Leaders in Engineering, an organization that teaches countless
leadership lessons and provides networking opportunities.
5. Interfacing with the National Association of Engineering Student Councils where we learn
from and network with other Engineering Student Council groups across the country.

Article III. Statement of Compliance
Engineering Student Council abides by and supports established Iowa State University policies,
State and Federal Laws and follows local ordinances and regulations. Engineering Student
Council agrees to annually complete President’s Training, Treasurer’s Training and Advisor
Training (if required).

Article IV. Non-Discrimination Statement
Iowa State University and Engineering Student Council do not discriminate on the basis of
genetic information, pregnancy, physical or mental disability, race, ethnicity, sex, color, religion,
national origin, age, marital status, sexual orientation, gender identity, or status as a U.S.

Article V. Membership
Section I:
Membership shall be open to all students that meet the following criteria.
1. Have a minimum cumulative grade point average (GPA) as stated below and meet that
minimum GPA in the semester immediately prior to the election/appointment, the semester
of election/appointment and semesters during the term of office. For undergraduate, graduate,
and professional students, the minimum GPA is 2.00. In order for this provision to be met, at
least six hours (half-time credits) must have been taken for the semester under consideration.
2. Be a registered student in good standing with the university and enrolled: at least half time
(six or more credit hours), if an undergraduate student (unless fewer credits are required to
graduate in the spring and fall semesters) during the term of office, and at least half time
(four or more credits), if a graduate level student (unless fewer credits are required in the
final stages of their degree as defined by the Continuous Registration Requirement) during
their term of office.
3. Be ineligible to hold an office should the student fail to maintain the requirements as
prescribed in (1) and (2).
Section II:
Student Government (StuGov) Senators
1. Must give a report on behalf of StuGov at each general meeting.
2. Are elected by a majority vote of the General Body.
Section III:
General Body
1. The General Body of ESC shall be led by the President and be an open forum of all eligible
members to transact business.
2. The General Body shall be composed of a representative from each recognized organization
of ESC.
3. Each organization working with ESC shall send one delegate from their executive board to
represent their respective organization. The chosen member is responsible for all information
presented, votes conducted, and polls taken.
Section IV:
Finance Body
1. The Finance Body shall be led by the Vice President of Finance (VPF), who shall preside
over all funding methods.
2. The Finance Body shall be composed of treasurers representing their organizations.
3. All organizations requesting funding must attend all meetings held by the VPF.
4. ESC reserves the right to fund any non-represented organization.
Section V:
Executive Board
A. See Article VII

Article VII. Officers
Section I:
The following eight officers shall constitute the executive board of the Engineering Student
Council, listed in order of succession and shall perform the following duties:
1. President/Co-Presidents
1.1. Oversee the Executive Board
1.2. Schedule and preside over both General Body and executive meetings
1.3. Call presidential meetings as needed
1.4. Represent ESC to StuGov
1.5. Represent Iowa State’s ESC at the National Association of Engineering Student
Councils (NAESC) regional and national conferences through personal or delegated
1.6. Review the constitution and bylaws yearly and revise it as necessary
1.7. Maintain minutes at executive and general meetings
1.8. Appoint executive officers, StuGov senators, and other positions for temporary purposes,
as needed
2. Vice President of Administration (Risk Management Officer)
2.1. Assume the duties of the President in his/her absence.
2.2. Manage the “Leadership Workshop Series”
2.3. Manage “Technical Days”
2.4. Recommend risk management policies or procedures to ESC
2.5. Submit documentation to ISU’s Risk Management Office
2.6. Ensure that Risk Management procedures are implemented at all of the organization’s
professional development events
2.7. Preside over the Administration committee if applicable
3. Vice President of Finance
3.1. Preside over the Finance committee if applicable
3.2. Direct the distribution of Engineering Student Council funds to student organizations
3.3. Manage a budget
3.4. Present a written report of finances to the executive board on a monthly basis or upon
3.5. Present an annual budget and request for funding to the Dean of Engineering by October
4. Vice President of Events
4.1. Preside over the Events committee if applicable
4.2. Schedule and run the “Order of the Engineer”
4.3. Plan the Engineering “Student Leadership Banquet”
4.4. Coordinate “Engineering Club Fest”
4.5. Work in conjunction with the Vice President of Outreach
4.6. File appropriate Risk Management paperwork for the organization’s social events
5. Vice President of Outreach
5.1. Preside over the Outreach committee if applicable
5.2. Plan Fall and Spring Outreach events
5.3. Schedule and run Engineering Day at the Mall
5.4. Work in conjunction with the Vice President of Events
5.5. File appropriate Risk management paperwork for the organization’s outreach events
5.6. Coordinate, with the help of Freshman Leaders in Engineering (LiE), to build a float for
6. Vice President of Communications
6.1. Maintain ESC’s web site
6.2. Publish a newsletter on, at least, a semester basis
6.3. Maintain e-mail lists
6.4. Record attendance at executive and general meetings
6.5. Publicize meeting minutes in a timely fashion
6.6. Assist the other Vice Presidents with publicity as necessary
6.7. Preside over the Communication committee if applicable
7. Engineer’s Week (E-Week) President/Co-Presidents
7.1. Preside over all Engineer’s Week Executive meetings
7.2. Maintain relations between E-Week and ESC
7.3. Determine and execute engineering events that represent the interests of engineers on
8. FLiE President
8.1. Preside over all FLiE Executive meetings
8.2. Maintain relations between FLiE and ESC
8.3. Help the Vice President of Outreach build a float for homecoming
Section II:
Election Process
1. All executive board offices are elected by the general membership in the order listed in
Article IV, section I.
2. Nominations and elections for Executive Board positions shall take place during the next to
last General meeting of the spring semester. Candidates shall be allowed to run off the floor
for positions at elections.
3. Candidates may run and be represented by another in the event s/he cannot be present for
4. The executive board may narrow the election field to three candidates per position providing
a fair and unbiased selection occurs.
5. Vacancies in Executive Board offices shall be filled at the next general meeting according to
standard election processes.
6. The President must have one semester’s experience on ESC.
7. Each ESC recognized organization will be entitled to one vote. Other meeting attendees are
not allowed to vote.
8. Positions will be held for one academic year unless s/he resigns at the end of the semester,
leaves the university because of work, school, or other commitments, or no longer meets the
requirements of membership (Article III, section I).
9. The impeachment of an officer shall require a three-fourths (3/4) majority vote of the general
council. Impeachment proceedings may be undertaken by any member of the executive board
in the event that an officer fails to execute the duties of office.

Article VIII. Advisor
1. Must maintain communication and meet with officers regularly.
2. Be aware of financial expenditures.
3. Ensure that the organization is operating in conformity with the standards set forth by Iowa
State University and the Student Activities Center.
4. The advisor shall be appointed by the ESC executive board and the College of Engineering.
5. The term for the advisor will be one full year (from August to August). The advisor will be
selected by the executive committee.
6. Should the advisor not fulfill the above mentioned duties, the executive board of ESC (see
Article IV) shall inform the advisor that they plan to have an impeachment vote at the next
general meeting. The advisor may then speak with the executive board about this decision.
If the executive board still feels as though the advisor should be impeached, they will make a
recommendation to the general members to impeach the advisor. The advisor should be
present for these proceedings and will be allowed to speak before this vote. If there is a
three-fourths (3/4) vote of the attending body, the advisor will be impeached.
7. Should the advising position become vacant by impeachment or by voluntarily stepping
down, a new advisor shall be appointed by the ESC executive board and the College of

Article IX. Finances
Section I:
Allocate funds received from vending machines, the College of Engineering and other funds no
later than November and April in the Fall and Spring semesters, respectively.
Section II:
To receive allocations, members must attend all general and finance meetings. Exceptions and
pardons are to be decided on a case-by-case basis.
Section III:
All monies belonging to this organization shall be deposited and disbursed through a bank
account established for this organization at the Campus Organizations Accounting Office and/or
approved institution/office (must receive authorization via Campus Organizations Accounting
Office). All funds must be deposited within 48 hours after collection. The Advisor to this
organization must approve and sign each expenditure before payment.
Section IV:
Engineering Student Council does not collect dues for membership.
Section V:
Should ESC be permanently dissolved, all remaining funds shall be awarded as scholarships as
the Dean of the College of Engineering sees fit.

Article X. Amendments & Ratification
Section I:
Amendments to the constitution may be proposed by any member of ESC. The proposed
amendment should be submitted, in writing, to the ESC President. It will be discussed in the next
general meeting, and voted on in the following general meeting.
Section II:
This constitution may be amended with a three-fourths (3/4) vote of the attending Engineering
Council General Body, providing notice was given at the meeting prior to the vote.
Section III:
If ratified, this constitution shall become effective immediately; and all previous constitutions
shall become null and void.

Article XI. Powers of Engineering Student Council
Section I:
To take actions as student representatives to the College of Engineering.
Section II:
Form committees as necessary to accomplish the goals of ESC and Iowa State University.
Section III:
Approve and remove advisors as needed.

Article XII. Parliamentary Authority
Section I:
The Engineering Student Council is to be guided by Roberts Rules of Order-Revised, except
where they are in conflict with this constitution, and except for current motions, not including
Section II:
A quorum shall consist of 50 percent of active members, and shall be required for authorizing
expenditures, elections, removal from office, and major policy decisions.

Constitution Revised 11/2/17