At the request of PIs and the concurrence of Department Chairs / Center Directors, ERI will provide post-award support for complex projects. Projects that may qualify are large, have multiple sub-contracts, and significant reporting requirements.
Post-award Project Management
Level 1
- 15% of Effort (1.8 months per year)
- For projects over $1,000,000
- No Cost Share
- May have 1 or no subcontracts
Level 2
- 25% of Effort (3 months per year)
- For projects over $1,000,000
- May have Cost Share
- May have 2-4 subcontracts
Level 3
- 35% – 50% of Effort (4.2-6.0 months per year)
- For projects over $2,000,000
- May have Cost Share
- May have 5+ subcontracts
ERI Post-award Services
| Level 1 | Level 2 | Level 3 |
|---|---|---|
| Reconciles account | Reconciles account | Reconciles account |
| Provides monthly spending reports | Provides monthly spending reports | Provides monthly spending reports |
| Assists with quarterly spending reports | Assists with quarterly spending reports and tying out cost share | Assists with quarterly spending reports and tying out cost share |
| No Cost Extension requests | No Cost Extension requests | No Cost Extension requests |
| Starts subcontract process | Starts subcontract process | Starts subcontract process |
| Rebudget when necessary | Rebudget when necessary | Rebudget when necessary |
| Liaise with GFS, SPA, COE finance teams | Liaise with GFS, SPA, COE finance teams | Liaise with GFS, SPA, COE finance teams |
| Assist with participant support costs | Assist with participant support costs | Assist with participant support costs |
| Track cost share | Track cost share | |
| Attend finance related meetings | Attend finance related meetings | |
| Set up costing allocations | Set up costing allocations | |
| Provide financial forecasts | ||
| Assist with special financial reporting | ||
| Communicate with subs regarding spending plans | ||
| Set up secondary award lines if necessary |
Services Provided by Other Units
| Task | Who to Contact |
|---|---|
| Purchase/order items/food/catering | ISD Procurement Specialist / Departmental Admin |
| Reimbursement requests | ISD Procurement Specialist |
| Book/coordinate travel | ISD Procurement Specialist |
| Book/coordinate events | Conference Planning and Management |
| Manage PG or SG accounts | College Strategic Finance Team |
| Request website hosting/accomplishment & award announcements | Engineering Communications |
| Processing stipends for REU students | Finance Delivery Team / Graduate College |
| Approve sub invoices | Principal Investigator |
| Communicate with sponsors/program managers | Principal Investigator / SPA / OSPA |
| Signatures | SPA / OSPA / OIPTT |
| Communicate with sub PIs | Principal Investigator |
Contact Samantha Dubert, smdubert@iastate.edu, for Post-award and related questions.