Thank-You Notes

An important aspect of the interviewing process is thanking the individual(s) that interviewed you.  A thank-you note shows your appreciation and gives you one more chance to make a great impression.  Best practices for thank-you notes are listed below:

  • Send within one or two days of the interview.
  • If possible, send a personalized thank you to each person who interviewed you. As an example, this can be done by referring to something the interviewer mentioned during the interview that solidified your interest in the position.
  • Ask for a business card at the conclusion of each interview, so you will have the necessary contact information.
  • If you did not have a chance to gather every interviewers’ contact information, or if sections of the interview were conducted by a large group, then it is appropriate to write one note to the group and send it to the coordinator.  Make sure to ask him/her to forward the message to the other interviewers on your behalf.
  • The length is usually five or six sentences where you:
    • Thank the interviewer for his or her time spent interviewing you.
    • Express your continued interest in the position.
    • Personalize the note by referring to something the interviewer Mentioned that solidified your interest in the position.
    • Remind the person of a few of your strengths that make you a good match for the position.
  • Handwritten, printed, or emailed notes are all acceptable.
    • Email is the preferred written communication method for most businesses. Also, sometimes a decision may be made before a mailed note would be delivered.
  • Double check that all names are spelled correctly.
  • Proofread for other misspellings or grammatical errors.

If you don’t hear back from the company within a week of when they told you to expect a response, you may email or call them to ask where they are in the hiring process. During this conversation, you can use some of the same information from your thank-you note, such as a reminder of your qualifications and your continued interest in the position.

Sample Thank-You and Follow-Up Emails can be found in Canvas.