An important aspect of the interviewing process is thanking the individual(s) that interviewed you. A thank-you note shows your appreciation and gives you one more chance to make a great impression. Best practices for thank-you notes are listed below:
- Send within one or two days of the interview.
- A personalized note should be sent to every person who interviewed you.
- Ask for a business card at the conclusion of each interview, so you will have the necessary contact information.
- If you did not have a chance to gather every interviewers’ contact information, or if sections of the interview were conducted by a large group, then it is appropriate to write one note to the group and send it to the coordinator. Make sure to ask him/her to forward the message to the other interviewers on your behalf.
- The length is usually five or six sentences where you:
- thank the interviewer for his or her time spent interviewing you.
- express your continued interest in the position.
- personalize the note by referring to something the interviewer mentioned that solidified your interest in the position.
- remind the person of a few of your strengths that make you a good match for the position.
- Handwritten, printed, or emailed notes are all acceptable.
- Email is the preferred written communication method for most businesses. Also, sometimes a decision may be made before a mailed note would be delivered.
- Double check that all names are spelled correctly.
- Proofread for other misspellings or grammatical errors.
If you don’t hear back from the company within a week of when they told you to expect a response, you may email or call them to ask where they are in the hiring process. During this conversation, you can use some of the same information from your thank-you note, such as a reminder of your qualifications and your continued interest in the position.