Thank-You Notes

An important aspect of the interviewing process is thanking the individual(s) that interviewed you.  A thank-you note shows your appreciation and gives you one more chance to make a great impression.  Best practices for thank-you notes are listed below:

  • Send within one or two days of the interview.
  • A personalized note should be sent to every person who interviewed you.
  • Ask for a business card at the conclusion of each interview, so you will have the necessary contact information.
  • If you did not have a chance to gather every interviewers’ contact information, or if sections of the interview were conducted by a large group, then it is appropriate to write one note to the group and send it to the coordinator.  Make sure to ask him/her to forward the message to the other interviewers on your behalf.
  • The length is usually five or six sentences where you:
    • thank the interviewer for his or her time spent interviewing you.
    • express your continued interest in the position.
    • personalize the note by referring to something the interviewer mentioned that solidified your interest in the position.
    • remind the person of a few of your strengths that make you a good match for the position.
  • Handwritten, printed, or emailed notes are all acceptable.
    • Email is the preferred written communication method for most businesses. Also, sometimes a decision may be made before a mailed note would be delivered.
  • Double check that all names are spelled correctly.
  • Proofread for other misspellings or grammatical errors.

If you don’t hear back from the company within a week of when they told you to expect a response, you may email or call them to ask where they are in the hiring process. During this conversation, you can use some of the same information from your thank-you note, such as a reminder of your qualifications and your continued interest in the position.


The Employment Process Menu


Step 1: Understanding Employers and the College Recruiting Process

    -Maintain a Positive Attitude

Step 2: Determine Career Goals and Skillset

Step 3: Identify Preliminary Target Employers and Industries

Step 4: Develop Effective Marketing Materials

Step 5: Search for Specific Employment and Research Target Companies