Rights and Policies

College of Engineering – Student Rights and Policies Related to On-Campus Recruiting Activities

Discrimination, Harassment and Sexual Misconduct

Iowa State University is commitment to providing a professional working and learning environment that is fair and responsible; that supports, nurtures, and rewards educational and employment growth on the basis of relevant factors such as ability and performance; and that is free of discriminatory conduct or communication.  Iowa State University is committed to assuring that its campus and programs are free from prohibited discrimination and harassment based upon race, ethnicity, sex, pregnancy, color, religion, national origin, physical or mental disability, age (40 and over), marital status, sexual orientation, gender identity, genetic information, status as a U.S. veteran (disabled, Vietnam, or other), or any other status protected by university policy or local, state, or federal law.  Additionally, ISU is committed to fostering an environment in which all members of our campus community are safe and free from sexual misconduct of any form.

Compliance with federal, state, and local laws, as well as Iowa State University policies is a prerequisite for employers to recruiting at ISU.  Students that experience discrimination, harassment or sexual misconduct in any aspect of recruiting, hiring or experiential education employment should report the incident to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515 294-7612,  Hotline 515-294-1222, email eooffice@iastate.edu.  More options for reporting sexual misconduct can be found on the Dean of Students Office website.  If other students are at risk, please also inform Engineering Career Services so immediate action can be taken to stop additional incidents.  If you experience an issue while on a co-op or internship, talk to your supervisor or the HR Department of your employer.  Contact Engineering Career Services if you do not feel comfortable with these resources or have any questions.

Note:  The above information is intended to provide a summary of Iowa State University’s policy and does not constitute official University policy.  Please see the University’s policy library for complete and current information.

Employment Offer Consideration Timeline

College of Engineering policy requires employers to allow candidates a minimum of three weeks from the date that a written offer is received to evaluate the employment opportunity.  Employers are encouraged to allow additional time when requested.  Information on requesting additional time to consider an offer can be found here.

Employment Contract Acceptance and Commitment (No Reneging Allowed)

Once an offer has been accepted, an individual should be prepared to keep their commitment and decline any future offers.  All job searching activities including resume submission and interviewing should cease.  Individuals who accept positions and later renege on their commitments, not only harm their reputations and future employment prospects, but they also damage the reputation of ISU and this has a negative effect on future recruiting plans of employers.  Reneging also results in a loss of employment opportunity for those classmates that were next in line to be offered the positions.  Individuals who renege on employment commitments, when the employers allowed three weeks to consider the offer, will lose access to CyHire and their ability to participate in on-campus interviews.  If the employer would not allow a minimum of three weeks to consider an offer, a student may petition the Director of Engineering Career Services for privileges to be reinstated.

On-Campus Interview Cancellation and No-Show Policy

Students should provide the employer and Engineering Career Services 48-hours or more notice if they need to cancel an on-campus interview.  When proper notice is not received, the missed interview is considered a “no-show”.  In the case of illness or an emergency, call Engineering Career Services (515-294-2540) as soon as possible.  If this is not more than 48 hours prior to the interview, it will be treated as a “no-show”.  However, by following the “no-show” policy, it may be possible to maintain a positive relationship with the company and reschedule the interview.  The decision to reschedule is at the discretion of the company.

No-Show Procedure:

  • Student CyHire account will be blocked making student unable to schedule additional on-campus interviews until an apology email is sent.  NOTE: any previously scheduled interviews should be kept or cancelled appropriately.
  • To remove the block from CyHire, an apology email will need to be sent to the recruiter.  Contact information is available in 3200 Marston Hall.  This information cannot be obtained by email or phone call.  Copy ecs@iastate.edu in this email, so our office is aware that the apology has been delivered.  This will result in the CyHire account being unblocked.
  • If an apology email is not sent within three business days of the missed interview, your CyHire account will be disabled and you will be unable to log in.  The account will remain blocked and disabled until the apology letter is sent to the recruiter with ECS copied.
  • If any additional interviews are missed, the above procedure will be followed, and an appointment will need to be scheduled with the Director of Engineering Career Services to discuss professional conduct.

Assisting Employers with Recruiting Efforts

The College of Engineering has a set of policies that were developed to ensure that all students have equal employment opportunity and that the recruiting environment at ISU is fair and equitable to all employers.  Engineering Career Services is the College’s official designate for all on-campus recruiting activity including, but not limited to, job postings, resume books, career fairs, information sessions, networking events, and on-campus interviewing.  Students and student organizations are highly encouraged to collaborate with employers on educational and professional development activities, which will naturally result in some networking and name recognition that will benefit the recruiting efforts of employers.  However, when an employer’s recruiting efforts are an intentional component of a meeting, event or activity, Engineering Career Services must be involved and has overall authority.

Additional guidance on employer interactions for leaders of student organizations.